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The easiest way to take back your time

Updated: Jan 19

Three steps to effective and successful prioritization

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Time finds a way of disappearing.

From meetings and follow-ups, to booking lunches and travelling to meetings, plus spending time in social situations, both personally and professionally.

This is on top of the business as usual and unexpected surprises that can impact our day.

All of these tasks can become overwhelming. They can impact our time, efficiency and priorities. Not to mention our energy and health.

To succeed in effective prioritization, I rely on two tools used in tandem that help me to win my time back.

“What is important is seldom urgent, and what is urgent is seldom important.” — Dwight Eisenhower

The Pareto Principle and the Urgent/Important Matrix

For some, these are familiar tools; for others, they are new.

I find myself revisiting them to ensure that I make time for the work that moves my business forward, so I can prioritize my days by proactively blocking time for the tasks I know are essential for progress.

Often we say, “But I don’t have time for yet another activity." Even when it's meant to help us.

But what if taking two hours to fill in a matrix and complete an activity might actually save us two hours of time every day in the long run?

It works for me.

Are you interested to find out if it works for you? Here's how to do it.


Start simple and list every single task you must accomplish in a given week.